Evacor Suite Terms of Service

Last updated: October 6, 2026

These Terms of Service ("Terms") are an agreement between you and Brandsquare LLC ("Brandsquare", "we", "us"), a Wyoming limited liability company with its registered address at 30 N Gould St, STE N, Sheridan, WY 82801, United States, and an operating office at Suite B3, Plot 9, Road 4, Sector 16/A, Uttara, Dhaka 1230, Bangladesh.

The Evacor Suite ("Evacor", the "Service") is a suite of business products made by Brandsquare: Evapad (notes and documents), Evalog (projects), Evadoc (business documents), Evacal (calendar and booking), Evatok (messaging), Evasel (sales and CRM), Evaple (people and HR), Evavet (hiring), Evabil (subscription billing) and Evacas (finance and accounting), together with the Evacor console at evacor.app, the account service at accounts.evacor.io and the website at evacor.io.

By creating an account, using the Service or clicking to accept, you agree to these Terms. If you accept for a company or other organization, you confirm you can bind it, and "you" means that organization. If you do not agree, do not use the Service.

1. Accounts and workspaces

1.1 You must be at least 18 years old and able to form a binding contract.

1.2 One Evacor account gives you one sign-in for every product in the Suite. Your data lives in a workspace. The person who creates a workspace is its Owner. Owners and administrators decide who joins the workspace, what each member can see and do, and which products are on.

1.3 Give us accurate information and keep it current. Keep your credentials secret. You are responsible for everything done through your account and your workspace, except where our own failure causes it. Tell us at once at product@bsq.agency if you suspect unauthorized access.

1.4 Two-factor sign-in is required for some roles (for example workspace and billing administrators). You agree to set it up when asked.

2. Plans, fees and billing

2.1 Plans. Every product works on a free plan with its core features. There is no free trial. At the date above the plans are:

The pricing page at evacor.io/pricing is the current list. We may change plans and prices. A change to what you already pay takes effect at your next renewal after at least 30 days' notice to the workspace Owner.

2.2 Paid plans. You start on the Free plan and upgrade from the console, paying through Stripe checkout. Paid plans are billed per user in advance, monthly, and renew automatically until cancelled. Adding a user mid-period is charged pro rata for the rest of the period. You can cancel at any time in the console; cancellation takes effect at the end of the paid period and you keep access until then.

2.3 Payment. Payments are processed by our payment provider (Stripe). You authorize us to charge your payment method for all fees and taxes. Fees are exclusive of taxes (such as VAT, GST and sales tax) unless stated. If a payment fails we may retry, then restrict the workspace to the Free plan after notice.

2.4 Refunds. Fees are non-refundable, including for unused time, except where the law requires a refund or where we agree in writing.

2.5 Third-party payments. Some products (such as Evabil and Evacas) let you bill your own customers, sometimes with your own payment provider account. Those payments are between you and your customers. Brandsquare is not a party to them and is not your payment processor.

3. Your data

3.1 You own it. As between you and us, you own all content and data you and your users put into the Service ("Customer Data"), including data about your own employees, candidates, customers and contacts. We claim no ownership of it.

3.2 Our right to use it. You give us a limited right to host, process, copy and display Customer Data only to run, secure, support and improve the Service for you, and as the Data Processing Agreement and Privacy Notice describe. We do not sell Customer Data and do not use it to train AI models.

3.3 Your responsibilities. You are responsible for what you put into the Service. You confirm you have the rights and any notices or consents needed to do so, including notices to the people whose data you load, such as employees and job candidates, and that you will follow the laws that apply to you. When we process personal data in Customer Data for you, we do so under the Data Processing Agreement (legal/dpa), which forms part of these Terms.

3.4 Export and deletion. You can export your data from the console at any time. After a workspace is closed or cancelled we keep it for 30 days so you can recover it, then delete it, except that we keep invoices, ledgers, payroll and similar financial and tax records, anonymised where the law allows, for the legal retention period (by default 10 years, and configurable per workspace within the law). Backups are overwritten in the normal cycle.

3.5 Candidates and customer portals. People outside your workspace, such as job candidates (Evavet) or your customers using a portal (Evasel, Evabil), are not our customers. You are responsible for your relationship with them and for telling them how you use their data.

4. Acceptable use

You will not, and will not let others:

• break the law, or use the Service to store or send unlawful, infringing, defamatory, or harassing content, or content that exploits children;
• send spam or unsolicited bulk messages, or use the Service for phishing, fraud or malware;
• probe, scan or test the Service for weaknesses without our written permission (to report a vulnerability, see Section 12), or bypass or disable security, rate limits, plan limits or access controls;
• access another workspace's data, or try to;
• overload or disrupt the Service, or use automated means that go beyond normal use or the documented interfaces;
• reverse engineer the Service or copy it to build a competing one, except where the law allows;
• resell or provide the Service to third parties as a standalone service without our written agreement;
• use the code sandbox or AI features to attack other systems or to produce prohibited content.

We may suspend access to the part of the Service that is causing the problem, or the workspace, if we reasonably believe you broke this Section or put others at risk. We will tell you why, and restore access once the problem is fixed, unless we terminate under Section 9.

5. AI features

5.1 Some features (for example on the Pro plan) use AI models. Prompts and the data you choose to include are sent to the model provider we use, through our own gateway, to produce a result. We apply the plan limits and records described in the Privacy Notice.

5.2 AI output can be wrong, incomplete or similar to other output. You are responsible for reviewing it before relying on it. Do not use AI features as the only basis for decisions that significantly affect a person, such as hiring, firing, credit or legal rights, and use them in line with the law that applies to you.

6. Our service

6.1 We work to keep the Service available and secure, but we do not promise it will be uninterrupted or error-free. We may add, change or retire features. If we retire a product or a material feature you pay for, we will give at least 60 days' notice and a pro rata refund of prepaid fees for the part not delivered.

6.2 We may use aggregated and de-identified data about how the Service is used (not your content) to operate and improve it.

6.3 The Service is not accounting, tax, legal, payroll, HR or medical advice. Products such as Evacas, Evaple and Evabil are tools. You and your advisers are responsible for your books, filings and employment decisions.

7. Intellectual property

7.1 We and our licensors own the Service, including software, design, text and trademarks (Evacor, the product names and logos). These Terms give you a limited, non-exclusive, non-transferable, revocable right to use the Service while your account is active, only as these Terms allow. No other rights are granted.

7.2 If you give us feedback or ideas, we may use them freely without obligation to you.

7.3 Third-party and open-source components are covered by their own licenses.

8. Confidentiality and privacy

Each of us will protect the other's non-public information with reasonable care and use it only for this agreement, except where disclosure is required by law. Our handling of personal data is described in the Privacy Notice and, for Customer Data, in the Data Processing Agreement.

9. Term and termination

9.1 These Terms apply until ended. You may stop using the Service and close your account at any time.

9.2 We may terminate or suspend your access if you materially breach these Terms and do not fix it within 10 days of notice (immediately for serious or repeated breaches, unlawful use, non-payment after notice, or risk to others), or if we must by law. We may also end free accounts that are inactive for 12 months after 30 days' notice.

9.3 On termination Section 3.4 applies. Sections that by their nature should survive will survive, including 3.4, 7, 8, 10, 11, 13 and 14.

10. Disclaimer

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE". TO THE FULLEST EXTENT THE LAW ALLOWS, BRANDSQUARE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT, AND ANY WARRANTY THAT THE SERVICE WILL BE ERROR-FREE OR UNINTERRUPTED OR THAT AI OUTPUT WILL BE ACCURATE. Some places do not allow some of these exclusions, so some may not apply to you.

11. Limitation of liability

11.1 TO THE FULLEST EXTENT THE LAW ALLOWS, BRANDSQUARE WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, GOODWILL OR DATA, EVEN IF TOLD THEY MIGHT OCCUR.

11.2 BRANDSQUARE'S TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE FEES YOU PAID FOR THE SERVICE IN THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM AND (B) US$100.

11.3 These limits do not apply to liability that cannot be limited by law, such as for fraud or for death or personal injury caused by negligence, or to your payment obligations.

12. Security reports

If you find a security problem, tell us at product@bsq.agency with the subject "Security report". Give us a reasonable time to fix it before disclosing it. If you act in good faith, avoid harm to other people's data and service, and do not access more data than needed to show the issue, we will not take legal action against you for it.

13. Indemnity

You will defend and indemnify Brandsquare against third-party claims, and pay resulting damages, costs and reasonable legal fees, arising from Customer Data, your use of the Service in breach of these Terms or the law, or your dispute with your own employees, candidates or customers. We will tell you promptly of the claim and let you control the defense, and you will not settle it in a way that binds us without our consent.

14. General

14.1 Governing law and disputes. These Terms are governed by the laws of the State of Wyoming, United States, without regard to its conflict-of-laws rules. The state and federal courts located in Wyoming have exclusive jurisdiction, and you and we consent to them. Either of us may seek urgent court relief to protect intellectual property or confidential information anywhere. Nothing here takes away rights you have under mandatory consumer or data protection law where you live.

14.2 Changes. We may update these Terms. For material changes we will give at least 30 days' notice by email or in the console before they apply to you. If you keep using the Service after the date, you accept the new Terms. If you do not agree, stop using the Service before then.

14.3 Notices. We send notices to the email address on your account or in the console. You send notices to product@bsq.agency or to Brandsquare LLC, 30 N Gould St, STE N, Sheridan, WY 82801, United States.

14.4 Assignment. You may not assign these Terms without our consent. We may assign them to an affiliate or in a merger or sale of the business.

14.5 Entire agreement. These Terms, the Privacy Notice, the Data Processing Agreement and any order or plan terms are the whole agreement and replace earlier ones. If they conflict, the Data Processing Agreement controls for personal data in Customer Data, and otherwise these Terms control.

14.6 Other terms. If a clause is unenforceable the rest stays in force. Not enforcing a right is not a waiver. Neither of us is liable for delay caused by events beyond our reasonable control. The parties are independent contractors. There are no third-party beneficiaries. We may name you as a customer only with your permission.

14.7 Export and sanctions. You will not use the Service in violation of U.S. export controls or sanctions laws, or if you are in a sanctioned country or on a restricted-party list.

Contact

Brandsquare LLC
30 N Gould St, STE N, Sheridan, WY 82801, United States
Suite B3, Plot 9, Road 4, Sector 16/A, Uttara, Dhaka 1230, Bangladesh
Email: product@bsq.agency
Phone: +1 650 250 0350